A one-page summary to bring to your trustees or committee before approving this spend. Print or save as PDF.
Monthly cost from
R899/month
Scales with your estate's size. Billed to the estate, not to an individual trustee. 14-day free trial first.
Why this matters
Every HOA, body corporate, and residential estate that holds resident, visitor, or staff personal information
is legally required to comply with the Protection of Personal Information Act 4 of 2013 (POPIA). Non-compliance
carries real exposure: the Information Regulator can impose administrative fines of up to R10 million on the
scheme as the responsible party, and non-compliance with an enforcement notice is a criminal offence. The
Information Officer — usually the chairperson — carries the statutory compliance duties under s.55. Most estates
have never had a structured assessment of where they actually stand.
What the estate gets
✓A 10-module compliance assessment covering the key areas POPIA — and the Information Regulator's proposed Gated Access Code (not yet in force) — address: data inventory, security, CCTV/biometrics, breach readiness, and more — free to re-run every 6 months as the estate changes, not a single snapshot
✓ A full written report (15–25 pages), reviewed by a compliance expert before delivery — not just an automated score
✓ A prioritised remediation roadmap the board can act on, ranked by legal risk — where every gap becomes a tracked, deadlined task rather than a line in a PDF
✓ 14 POPIA policy templates (Privacy Notice, PAIA Manual, Breach Response and more) pre-filled with the estate's details
✓ A compliance calendar with reminders, so recurring obligations don't quietly lapse between meetings
✓ A shareable compliance certificate, and a board report the chairperson can table at the next meeting
✓ A plain-language legislative reference summary trustees can actually use, not a legal document only a lawyer can read
What the board is actually approving
A monthly subscription, not a once-off purchase — this is a recurring line on the estate's
budget and should be approved as one. The entry tier (Comply) starts at R899 a month for the smallest
estates and rises with the number of units, so a 30-home estate pays considerably less than a 500-home one.
Your estate's exact price is shown before anything is paid.
Compliance is not a one-off exercise: obligations recur, the register has to stay current, and the assessment
needs re-running as the estate changes. That is why this replaced the previous once-off assessment fee —
the assessment is now included and re-runnable rather than something the estate buys again each time.
The subscription can be cancelled at any time, and a 14-day free trial runs first, so the board can see the
platform against its own estate before committing any money.
Board approval checklist
Confirm a recurring monthly cost is within the trustees' or committee's existing spending authority, or needs a formal board resolution — recurring spend often has a lower threshold than once-off spend
Confirm the estate's unit count, since that sets the price band — and check the exact monthly figure shown at signup rather than the "from" price
Agree which budget line it comes from, and note it as a standing item for the next budget cycle
Confirm who will complete the ~45–60 minute assessment on the estate's behalf (typically the chairperson, IO, or managing agent)
Confirm payment method and that the invoice should reflect the estate's name for the scheme's own records
Note the 14-day trial start date, so the board knows when the first charge would fall
This summary is provided as guidance to help your board evaluate this spend and does not constitute legal advice.
Consult a qualified attorney for legal guidance specific to your estate's situation.